Friday 15 Podcast

Maximizing the Tech Investments You’ve Already Made: Why So Much Software Sits Unused

Brian Beck and Andy Hoar are joined by Dale Edman of Lipton Teas and Infusions to talk about why more than half of enterprise software goes unused, and the discipline that gets value from the tools you already pay for.

Friday 15 Podcast · Guest: Dale Edman, VP eCommerce and Shopper Marketing, Lipton Teas and Infusions

Key takeaways

  • Companies are spending heavily on software they do not fully use. Gartner projects more than $1 trillion in worldwide software spending this year, while a widely cited figure holds that more than half of SaaS licenses at large enterprises sit unused or underutilized.
  • The first step to getting value from existing technology is knowing what you own, which is hard in organizations with decentralized purchasing and no single owner of the full software picture.
  • Waste often comes from the handoff between the team that evaluates a tool and the procurement function that negotiates and renews it, since neither fully sees how the tool is used day to day.
  • Overlapping tools, such as an enterprise PIM plus a separate marketer's PIM, are a common source of duplication, and consolidating usually means accepting some loss of functionality.
  • AI is letting vendors ship features faster, which makes underutilization worse, so the discipline of buying only what your team can act on, and reconciling needs at each renewal, matters more than before.

Home Depot’s HVAC deal and the blurring line between B2B and B2C

The episode opened with news that SRS Distribution, the specialty trade distributor Home Depot acquired in 2024, had completed its purchase of Mingledorff’s, a wholesale HVAC distributor with 42 locations across the southeastern United States. Andy framed it as a B2B story first and foremost. Home Depot has said HVAC distribution represents a roughly $100 billion market and that the deal lifts its total addressable market to about $1.2 trillion. Buy a company, add a vertical, expand the addressable market: Andy’s point was that this explains the steady run of Home Depot acquisitions aimed at professional contractors rather than retail shoppers.

Brian connected it to a broader pattern of B2B and B2C converging. Retailers are adding wholesale arms, consumer brands are opening B2B channels, and B2B companies are going direct to buyers. The reason it holds together, he argued, is that the buyer is the same person with the same expectations on either side. The guest reinforced the point from the inside, since his business sells both direct to consumers and to other businesses.

A trillion dollars of software, and half the licenses unused

The main topic was getting more from technology you have already bought. Brian set it up with two numbers. Gartner projects more than $1 trillion in worldwide software spending this year, spanning ERPs, ecommerce platforms, PIMs, DAMs, CRMs, and AI systems. Against that, a widely cited industry figure holds that more than half of SaaS licenses at large enterprises, often cited as around 53%, sit unused or underutilized, with the resulting waste estimated in the tens of millions of dollars per large organization each year. Andy noted the short-term incentive problem: a vendor books the revenue when the contract is signed, and whether the customer ever uses the product is a separate question that tends to surface only later, often at renewal.

Step one: find out what you already own

Dale Edman, VP of eCommerce and Shopper Marketing at Lipton Teas and Infusions, the maker of Lipton, Tazo, Pukka, and PG Tips that spun out of Unilever about four years ago, joined to talk through how he approaches this. His first step is simple to say and hard to do: know what you have.

The first key is you have just got to figure out what you have.

Dale Edman, Lipton Teas and Infusions

At a company his size, a strong procurement partner who tracks contracts and renewal dates across regions makes that possible. In larger organizations with decentralized purchasing, he said, no single person holds the full picture, so the work becomes networking across peers to learn what tools exist, who uses them, and why. Brian and Andy pushed on whether IT or procurement should own this. Dale’s view was that procurement and IT know the contracts and renewal timing, but they are not the day-to-day users, so the individual business owners share responsibility for knowing what is used and what is not.

The handoff between buyers and procurement

Brian named the structural weak point: the handoff. A team evaluates a tool, hands it to procurement to negotiate, and may not see exactly what gets signed, since contracts often specify seat tiers rather than precise usage. The team then operationalizes the tool its own way, and at renewal it goes back to procurement, who do not necessarily know how it was used. Dale’s countermeasure is to start the renewal conversation early, 60 to 120 days out, and reconcile real needs: trimming licenses the company bought but does not use, and expanding only where there is demand.

When tools overlap: the two-PIM problem

Dale told a story from a previous role about product information management. The enterprise PIM held the full catalog, hundreds of thousands of products with all the required data. But the ecommerce and marketing team needed to tailor content, different bullet points, descriptions, and keywords, for Amazon, Walmart, Target, and other partners, on the fly and without IT involvement. So they brought in Salsify, positioned as the marketer’s PIM. The result was two overlapping systems, the enterprise PIM and the marketer’s PIM, each maintained separately.

Eventually someone pushes for consolidation, whether IT tired of managing several platforms or finance looking at the combined bill. In that case the team rolled its requirements into a more enterprise PIM, going with inRiver, and lost some functionality in the move. Brian drew out the lesson: fully leveraging your investments usually means some parts of the business have to compromise. Dale agreed, with a caution that you have to keep enough of your requirements, or you end up back in spreadsheets and have gained nothing.

Use the renewal cycle as a checkpoint

Dale’s recurring discipline is to make the vendor re-pitch at each renewal. Have them walk through what they have launched and what is new, partly because vendors often want to charge for those additions, but also to understand where the product is now versus when it was first signed. Master B2B put the underlying question to its own audience: are you fully or mostly using the technology you have purchased? The result was a 60/40 split, with 60% saying they do not fully use it, in line with the research.

Why this gets harder: AI-accelerated feature velocity

Andy raised the part that makes the problem worse going forward. Software providers tell him AI lets them ship features far faster, compressing what used to take a year into a quarter. If a one-year contract now delivers several times the features it once did, someone has to keep track of all of it. Dale said he is already seeing partners ship more, faster, which raises a harder question than whether a feature looks impressive.

I was ready to sign, to pay, to rethink my budget. And then I thought, wait a minute, can I action the insights this is going to bring me?

Dale Edman, Lipton Teas and Infusions

The real question before you buy: can you act on it?

Dale’s discipline is to ask whether his team, and the wider organization, can act on what a new tool would deliver before committing budget to it. It is easy to get excited about the tool that promises to solve every problem, but the test is whether you can do what you want with it once it is in place. Andy closed with a metaphor for the pace of change.

It would be like going to a restaurant, ordering a burger, and they come out with seven dishes. I would love to eat all of it, but I cannot eat it all right now.

Andy Hoar, Master B2B

His point was that the pace of new capability keeps increasing, and something has to give. Either companies get faster at absorbing it, or vendors find ways to make it more digestible. Until then, the discipline of knowing what you own, reconciling it at renewal, and buying only what you can act on is how teams get value from the software they already pay for.

Frequently asked questions

What does it mean to maximize the technology investments a company has already made?

It means getting more value from the software and systems a company already pays for, rather than buying new tools. In practice that includes identifying licenses and features that go unused, consolidating overlapping tools, right-sizing the number of seats, and reconciling what the business needs at each contract renewal. The goal is to close the gap between what was purchased and what is put to work.

How much enterprise software goes unused?

Estimates vary by source, but a widely cited industry figure holds that more than half of SaaS licenses at large enterprises, often cited as around 53%, go unused or underutilized in a given period. Research groups such as Zylo have estimated the resulting waste in the tens of millions of dollars per large organization each year. These figures typically count licenses that are never activated, rarely used, or provisioned beyond what is needed.

How can a company find out what software it already owns?

Start by building a complete inventory of contracts, licenses, and renewal dates, usually with a procurement partner who tracks them. In larger organizations where purchasing is decentralized and no single person sees everything, it also takes networking across departments to learn which tools exist, who uses them, and why. Without that visibility, unused licenses and duplicate tools tend to renew unnoticed.

Why do companies end up with overlapping tools such as two PIM systems?

Overlap happens when a central system meets a general need but a specific team needs more flexibility. For example, an enterprise PIM may hold the full product catalog, while an ecommerce or marketing team adopts a separate, more flexible PIM to tailor product content for different retail partners without IT involvement. Each tool solves a real problem, but the company ends up paying for and maintaining two systems with overlapping functions.

How should teams use the contract renewal cycle to reduce software waste?

Begin the renewal conversation well before the deadline, often 60 to 120 days out, and reconcile what the business needs against what it is paying for. That means trimming unused licenses, right-sizing seat counts, and expanding only where there is real demand. Asking the vendor to re-pitch the product at renewal also surfaces new features and helps a team judge whether the tool still fits.

Why is AI making software underutilization worse?

AI is enabling software vendors to develop and release new features much faster, compressing development cycles that used to take a year into a few months. That means a single annual contract can deliver several times more functionality than before, and someone has to track and adopt all of it. Without the capacity to act on new features, organizations pay for capability they never use, which widens the gap between spend and value.

Sources & methodology

  1. The Home Depot and SRS Distribution, on the completed acquisition of Mingledorff's, May 2026
  2. Gartner, 2026 worldwide IT and software spending forecast
  3. Zylo SaaS Management Index and related industry research on unused SaaS licenses
  4. Friday 15 Podcast, Master B2B
Andy Hoar Andy Hoar
Co-Founder, Master B2B

Andy is a Co-Founder of Master B2B, founder of Paradigm B2B and author of the book Bot2Bot: The New Future of B2B Commerce. Andy is one of the leading global authorities on B2B commerce strategy.

Brian Beck Brian Beck
Co-Founder, Master B2B

Brian is a co-founder of Master B2B, Managing Partner of Amazon agency Enceiba, and author of the book "Billion Dollar B2B Ecommerce." Brian has also been C-level digital commerce executive with two decades of experience.

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